--- /dev/null	Thu Jan 01 00:00:00 1970 +0000
+++ b/project/templates/notifications/proceedings_detail_mail.html	Mon Dec 28 23:25:47 2009 +0530
@@ -0,0 +1,83 @@
+Dear {{ name }},
+
+Thanks for helping to make the first annual SciPy India conference such
+a great success!  There is one last thing you can contribute to this
+conference.
+
+We've decided to publish a conference proceedings this year.  Submitting
+a paper is completely optional.  However, all submitted papers will be
+peer-reviewed and the proceedings will only include accepted papers.
+
+As a speaker at the 2009 conference, you are invited to submit a 5-8
+page paper for the proceedings.  If you wish to submit a paper, you
+will have around 6 weeks to write your paper.  The review process will
+take another 6-8 weeks. Given this schedule the proceedings will be
+published in April 2010.
+
+We ask you to write the paper bearing in mind that the SciPy conference
+is a multidisciplinary conference focused on sharing tools and
+experience using the Python language in a scientific context. Readers
+may not be familiar with the specifics of your technical field. To
+maximize the impact of your contribution, you should put your work in
+context and explain the techniques used.  If your paper is about a
+library or an application, code samples and screenshots are welcomed;
+however, the paper should not be a replacement for a user manual, but
+rather a motivation and a presentation for the software. Finally,
+please note that your paper should have a significant discussion of the
+role Python played in your work.
+
+Papers should be written using rst (restructured text) a popular markup
+tool in the Python world.  We are still finalizing the review process,
+but the review criteria will be something like this:
+
+* Does the paper describe a well-formulated scientific or technical
+  achievement?
+* Is the content of the paper accessible to a computational scientist
+  with no specific knowledge in the given field?
+* Are the technical and scientific decisions well-motivated?
+* Does the paper reference the software and scientific sources and
+  material used?
+* Are the code examples (if any) sound, clear, and well-written?
+* Is the paper fit for publication in the SciPy proceedings?
+  Improvements may be required, with or without a second review.
+
+The deadline for submitting the papers will be in the beginning of
+February. After this date, a review board will review your paper and
+send you feedback to improve the paper, before the final acceptance.
+
+We are still working out the details regarding publishing the
+proceedings and will provide more information at the end of next week.
+As soon as it is finalized, we will provide you with the following via
+email:
+
+* A detailed schedule of the various deadlines related to publication.
+* The complete review criteria the proceedings reviewers will use.
+* Detailed instructions on how to submit your papers.
+
+Please respond to this email, letting us know whether you intend to
+submit a paper. If you are submitting a paper, please begin doing
+the following:
+
+1. Look at the 2008 and 2009 SciPy proceedings to get an idea of what
+   kinds of papers the reviewers will be looking for.
+2. Begin writing your paper using restructured text.  For help using
+   restructured text, see the following:
+   http://docutils.sourceforge.net/docs/user/rst/quickstart.html
+3. As always, don't hesitate to Let us know whether you have any
+   questions of not.
+
+Yours truly,
+
+Madhusudan.C.S (SciPy India 2009 program chair)
+FOSSEE team member
+Mumbai, India
+
+Jarrod Millman (SciPy India 2009 conference co-chair)
+Managing Director, Helen Wills Neuroscience Institute
+Director, Computational Infrastructure for Research Laboratories
+University of California, Berkeley, USA
+
+Prabhu Ramachandran (SciPy India 2009 conference co-chair)
+Assistant Professor, Department of Aerospace Engineering
+Principal Investigator, FOSSEE
+Indian Institute of Technology, Bombay, India

--- a/scripts/mails.py	Wed Dec 16 23:25:46 2009 +0530
+++ b/scripts/mails.py	Mon Dec 28 23:25:47 2009 +0530
@@ -123,3 +123,19 @@
 
         talk.speaker.email_user(subject=subject, message=message,
                                 from_email='admin@scipy.in')
+
+def proceedings_detail():
+    """Sends a mail to each speaker informing them about proceedings
+    """
+
+    talks = Talk.objects.all()
+
+    template = 'notifications/proceedings_detail_mail.html'
+
+    for talk in talks:
+        subject = 'SciPy.in 2009 Proceedings'
+        message = loader.render_to_string(
+            template, dictionary={'name': talk.speaker.username})
+
+        talk.speaker.email_user(subject=subject, message=message,
+                                from_email='admin@scipy.in')