project/templates/notifications/proceedings_detail_mail.html
author Parth buch <parth.buch.115@gmail.com>
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Dear {{ name }},
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Thanks for helping to make the first annual SciPy India conference such
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a great success!  There is one last thing you can contribute to this
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conference.
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We've decided to publish a conference proceedings this year.  Submitting
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a paper is completely optional.  However, all submitted papers will be
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peer-reviewed and the proceedings will only include accepted papers.
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As a speaker at the 2009 conference, you are invited to submit a 5-8
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page paper for the proceedings.  If you wish to submit a paper, you
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will have around 6 weeks to write your paper.  The review process will
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take another 6-8 weeks. Given this schedule the proceedings will be
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published in April 2010.
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We ask you to write the paper bearing in mind that the SciPy conference
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is a multidisciplinary conference focused on sharing tools and
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experience using the Python language in a scientific context. Readers
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may not be familiar with the specifics of your technical field. To
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maximize the impact of your contribution, you should put your work in
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context and explain the techniques used.  If your paper is about a
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library or an application, code samples and screenshots are welcomed;
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however, the paper should not be a replacement for a user manual, but
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rather a motivation and a presentation for the software. Finally,
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please note that your paper should have a significant discussion of the
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role Python played in your work.
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Papers should be written using rst (restructured text) a popular markup
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tool in the Python world.  We are still finalizing the review process,
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but the review criteria will be something like this:
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* Does the paper describe a well-formulated scientific or technical
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  achievement?
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* Is the content of the paper accessible to a computational scientist
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  with no specific knowledge in the given field?
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* Are the technical and scientific decisions well-motivated?
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* Does the paper reference the software and scientific sources and
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  material used?
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* Are the code examples (if any) sound, clear, and well-written?
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* Is the paper fit for publication in the SciPy proceedings?
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  Improvements may be required, with or without a second review.
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The deadline for submitting the papers will be in the beginning of
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February. After this date, a review board will review your paper and
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send you feedback to improve the paper, before the final acceptance.
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We are still working out the details regarding publishing the
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proceedings and will provide more information at the end of next week.
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As soon as it is finalized, we will provide you with the following via
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email:
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* A detailed schedule of the various deadlines related to publication.
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* The complete review criteria the proceedings reviewers will use.
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* Detailed instructions on how to submit your papers.
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Please respond to this email, letting us know whether you intend to
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submit a paper. If you are submitting a paper, please begin doing
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the following:
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1. Look at the 2008 and 2009 SciPy proceedings to get an idea of what
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   kinds of papers the reviewers will be looking for.
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2. Begin writing your paper using restructured text.  For help using
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   restructured text, see the following:
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   http://docutils.sourceforge.net/docs/user/rst/quickstart.html
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3. As always, don't hesitate to Let us know whether you have any
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   questions of not.
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Yours truly,
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Madhusudan.C.S (SciPy India 2009 program chair)
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FOSSEE team member
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Mumbai, India
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Jarrod Millman (SciPy India 2009 conference co-chair)
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Managing Director, Helen Wills Neuroscience Institute
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Director, Computational Infrastructure for Research Laboratories
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University of California, Berkeley, USA
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Prabhu Ramachandran (SciPy India 2009 conference co-chair)
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Assistant Professor, Department of Aerospace Engineering
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Principal Investigator, FOSSEE
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Indian Institute of Technology, Bombay, India